HomeMy WebLinkAboutHOUSING SET ASIDE FUNDSADMINISTRATIVE SERVICES AGREEMENT
This Agreement entered into this 25`h day of July, 2006, by and between the City of San
Dimas, hereinafter referred to as "City" and the Redevelopment Agency of the City of
San Dimas, hereinafter referred to as "Agency".
WITNESSETH
WHEREAS, the City has the personnel, equipment and facilities required for the
operation of the Agency's Amended Creative Growth Redevelopment Project Area.
WHEREAS, the Agency is desirous of utilizing said personnel, equipment and
facilities.
NOW, THEREFORE, in consideration of the foregoing recital, the parties hereby
do agree as follows:
1. Agency contracts with the City to provide personnel, equipment and facilities to
maintain the effective operation of the Creative Growth Redevelopment Project Area.
2. City agrees to provide Agency with adequate personnel, office space, supplies
and equipment. (See Attachment A)
3. City agrees to provide clerical services required for the effective operation of the
fund.
4. This agreement may be terminated upon 30 days written notice by either party
and the annual charges shall be prorated.
5. This agreement shall provide for services rendered from July 1 through June 30,
each year, payable in advance.
6. Agency agrees to pay the City on a lump sum basis, the amounts which are set
out in Section 7. Interest charges of 4% will be charged for the unpaid balance as of
July 31 of each year.
7. Payment schedule is as follows:
July 1, 2007 $116,127
July 1, 2008 $119,611
July 1, 2009 $123,199
July 1, 2010 $126,895
July 1, 2011 $130,702
July 1, 2012 $134,623
July 1, 2013 $138,662
July 1, 2014 $142,821
July 1, 2015 $147,106
July 1, 2016 $151,519
ATTACHMENT A
ADMINISTRATIVE SERVICES AGREEMENT
CREATIVE GROWTH REDEVELOPMENT PROJECT
PRODUCTIVE HOURLY RATES -FISCAL YEAR 2006-07
HOURS RATE COST
ADMINISTRATIVE SERVICES
EXECUTIVE DIRECTOR 150 $145.28 $21,792.00
DEPUTY EXECUTIVE DIRECTOR 100 $115.27 $11,527.00
FINANCE/IS MANAGER 75 $89.88 $6,741.00
HOUSING PROGRAM MANAGER 100 $81.52 $8,152.00
CITY CLERK 50 $71.04 $3,552.00
SENIOR ACCOUNTING TECHNICIAN 75 $52.55 $3,941.25
ACCOUNTING TECHNICIAN 25 $43.28 $1,082.00
PLANNING
DIRECTOR OF PLANNING
100
$114.17
$11,417.00
PLANNING MANAGER 50 $88.72 $4,436.00
CODE COMPLIANCE OFFICER 250 $48.51 $12,127.50
PUBLIC WORKS
DIRECTOR OF PUBLIC WORKS
50
$104.02
$5,201.00
TOTAL PERSONNEL $89,968.75'
"`OVERHEAD (10% : $8,996.88
OFFICE RENT `` SF 1362 $12.60 $17,161.:2`0
`TOTAL EXPENDITURES` f` $116,126.83
*ANNUAL AMOUNT INCREASED BY 3% PER YEAR
DUE DATE AMOUNT DUE
July 1, 2007 $116,127
July 1, 2008 $119,611
July 1, 2009 $123,199
July 1, 2010 $126,895
July 1, 2011 $130,702
July 1, 2012 $134,623
July 1, 2013 $138,662
July 1, 2014 $142,821
July 1, 2015 $147,106
July 1, 2016 $151,519
8. This agreement supersedes ali previous administrative services agreements.
CITY OF SAN DIMAS
REDEVELOPMENT AGENCY
QF THE CITY OF SAN DIMAS
BY:_~~~
Mayor
ATTEST:
City Clerk
BY: / ~
Chairman
8. This agreement supersedes all previous administrative services agreements.
CITY OF SAN DIMAS
REDEVELOPMENT AGENCY
OF THE CITY OF SAN DIMAS
BY: Vii
Mayor
ATTEST:
City Clerk
BY: ~2~22C~ I
Chairman
• •
ADMINISTRATIVE SERVICES A REEMENT
This Agreement entered into this 28th day of October, 1997, by and between the City of
San Dimas, hereinafter referred to as "City" and the Redevelopment Agency of the City
of San Dimas, hereinafter referred to as "Agency"
WITNESSETH
WHEREAS, the City has the personnel, equipment and facilities required for the
operation of the Agency's Housing Set Aside Fund.
WHE;REAS, the Agency is desirous of utilizing said personnel, equipment and
facilities.
NOW, THEREFORE, in consideration of the foregoing recital, the parties hereby
do agree as follows:
1. Agency contracts with the City to provide personnel, equipment and facilities to
maintain the effective operation of the Housing Set Aside Fund.
2. City agrees to provide Agency with adequate personnel, office space, supplies and
equipment. (See Attachment A)
3. City agrees to provide clerical services required for the effective operation of the
fund.
4. This agreement may be terminated upon 30 days written notice by either party and the
annual charges shall be prorated.
5. This agreement shall provide for services rendered from July 1 through June 30, each
year, payable in advance.
6. Agency agrees to pay the City on a lump sum basis, the amounts which are set out in
Section 7. Interest charges of 7% of the unpaid balance as of July 31 of each year.
7. Payment schedule is as follows:
July 1, 1997 100,000
July 1, 1998 102,000
July 1, 1999 104,040
July 1, 2000 106,120
July 1, 2001 108,242
July 1, 2002 110,407
July 1, 2003 112,615
July 1, 2004 114,867
July 1, 2005 117,165
July 1, 2006 119,507
• •
8. This agreement supersedes all previous administrative services agreements.
CITY OF SAN DIMAS REDEVELOPMENT AGENCY
OF THE CITY OF SAN DIMAS
Mayor
By ill'`~ii~'r~,-o
Chairman
ATTEST:
City Clerk
crab
•
ATTACHMENT A
ADMINISTRATION
Executive Director 100 hrs @ 70.69 = $ 21,207
City Clerk 50 hrs @ 45.97 = 2,298
Housing & Redev. Coordinator 100 hrs @ 43.65 = 4,363
Finance Manager 50 hrs @ 31.26 = 1,563
Revenue Specialist 25 hrs @ 29.15 = 728
Accounting Assistant 25 hrs @ 23.10 = 57g
Sub-total $ 30,737
PLANNING
Planning Director 100 hrs @ 56.84 = $ 5,684
Senior Planner 75 hrs @ 43.63 = 3,272
Sub-total $ 8,956
PUBLIC WORKS
Public Works Director 50 hrs @ 50.45 = $ 5,045
Associate Engineer 76 hrs @ 46.34 = 3,475
Maintenance Supt. 50 hrs @ 47.61 = 2,380
Sub total $ 10,900
Total Personnel $ 50,593
Overhead (10%) 5,657
Office Rent 3,506 SF @ $12.60 = 43.750
Total Expenditures $100,000
cra7
•
MEMORANDUM
CITY MANAGER'S OFFICE
TO: City Council/Redevelopment Agency Board
FROM: Don Pruyn, City Manager ~~,
DATE: October 23, 1997
SUBJECT: City/CRA Administrative Services Agreements
INTRODUCTION
Five years ago, the City and Redevelopment Agency entered into administrative services
agreements which obligated the City to provide appropriate personnel, equipment,
supplies, and office space, while the Agency was required to make scheduled
reimbursement payments.
In recent years, the Agency has suffered significant declines in property tax revenue as a
result of appeals of assessed valuation due to declining property values. The loss has
been in the mid-$400,000 range annually.
DISCUSSION
As a result of'the decline in revenues and the requirement of the City to loan it funds on
an annual basis, it seems that it would be prudent to reduce the burden on the CRA by
revising the reimbursement schedule downward to a level which the Agency is more
likely to afford.
Before the Council and Agency for consideration are three administrative agreements.
The agreements for the Creative Growth and Creative Growth Housing Funds are revised,
while the agreement for the Rancho Park San Dimas Project Area is new.
The reimbursement schedule conforms to the adopted 1997-98 budget.
RECOMMENDATION
Staff recommends that the City Council/Redevelopment Agency Board of Directors
approve the three administrative services agreements listed above.
DP:pj
crab
Sen~~6o cn
• ~ .. r .. _. a .. -. .~ ...... ~.
AGREEMENT
This Agreement entered into this 28th day of June, 1994, by and between
the City of San Dimas, hereinafter referred to as "City", and the Redevelopment
Agency of the City of San Dimas, hereinafter referred to as "Agency" .
WITNESSETH
WHEREAS, the City has the personnel, equipment and facilities required for
the operation of the Agency's Housing Set Aside Fund.
WHEREAS, the Agency is desirous of utilizing said personnel, equipment
and facilities .
NOW, THEREFORE, in consideration of the foregoing recital, the parties
hereby do agree as follows
(1) Agency contracts with the City to provide personnel, equipment and
facilities to maintain the effective operation of the Housing Set Aside Fund.
(2) City agrees to provide Agency with adequate personnel, .office space,
supplies and equipment . (See Attachment A & B )
(3) City agrees to provide clerical services required for the effective
operation of the fund .
(4) This agreement may be terminated upon 30 days written notice by
either party and the annual charges shall be prorated .
(5) This agreement shall provide for services rendered July 1, through
June 30, each year, payable in advance.
(6) Agency agrees to pay the City on a lump sum basis, amounts which
are set out in Section 7. Interest charges of 7$ on the unpaid balance as of
July 31, each year.
(?) Payment schedule as of 6 / 30 / 94 is as follows
6/30/94 _
Payment Schedule
July 1, 1993....90,630
July 1, 1994...170,548
July 1, 1995...179,075
July 1, 1996...188,029
July 1, 1997.. 197,431
July 1, 1998.. 207,302
Jul; 1, 1999...217,667
July 1, 2000...228,551
July 1, 2001...239,978
July 1, 2002...251,977
July 1, 2003...264,576
•
6/30/94
Payment Schedule
July 1, 2004...277,805
July 1, 2005...291,695
July 1, 2006...306,280
July 1, 2007...321,594
July 1, 2008...337,673
July 1, 2009...354,557
July 1, 2010...372,285
July 1, 2011...390,899
July 1, 2012...410,444
THE CITY OF SAN DIMAS
By ~ -~
ATTEST
BY ~.P ~~
City C
•
THE REDEVELOPMENT AGENCY
OF THE CITY OF SAN DIMAS
B
y
C
•
ATTACHMENT A 1993-94
Administration
Executive Director 150 hrs @ 52.73 = 7,909
City Clerk 50 hrs @ 34.80 = 1,740
Housing/Redevelopment Coordinator 1133 hrs @ 30.08 = 34,080
Finance Officer 150 hrs @ 41.90 = 6,285
Accounting Assistant 50 hrs @ 17.42 = 871
SUB TOTAL 50, 885
Community Development
Community Development Director 75 hrs @ 45.68 = 3,426
Senior Planner 150 hrs @ 32.80 = 4,920
SUB TOTAL 8, 346
Public Works
Director Public Works /City Engineer
Maintenance Superintendent
SUB TOTAL
TOTAL PERSONNEL
ADMINISTRATIVE & OVERHEAD (20$)
OFFICE RENT 1, 000 SF @ 12.00 PSF
TOTAL EXPENDITURES
75 hrs @ 51.84 = 3,888
75 hrs @ 32.09 = 2,406
6,294
65 , 525
13,105
12,000
90,630
•
ATTACHMENT B 1994-95
Administration
Executive Director 150 hrs @ 55.37 = 8,305
City Clerk 50 hrs @ 36.54 = 1,827
Housing/Redevelopment Coordinator 1563 hrs @ 31.58 = 49,360
Finance Officer 150 hrs @ 44.00 = 6,600
Accounting Assistant 50 hrs @ 18.29 = 914
SUB TOTAL 67,006
Community Development
Community Development Director
Senior Planner
Zoning ,Administrator
Code Compliance Officer
SUB TOTAL
Public Works
Director Public Works /City Engineer
Maintenance Superintendent
SUB TOTAL
TOTAL PERSONNEL
ADMINISTRATIVE & OVERHEAD (20$)
OFFICE RENT 1,000 SF @ 12.60 PSF
75 hrs @ 47.96 = 3,597
150 hrs @ 34.44 = 5,166
1040 hrs @ 28.12 = 29,245
PT = 20, 000
58,008
75 hrs @ 54.43 = 4,082
75 hrs @ 33.69 = 2,527
6,609
131,623
26,325
12,600
TOTAL EXPENDITURES 170,548
ADMINISTRATIVE AGREEMENT COMPARISON
6/30/94 Prior Year 6/30/93
moment Schedule Payment Schedule
July 1, 1993....90,630 75,000
Jul; 1, 1994... 170,548 78,750
July 1, 1995... 179,075 82,687
July 1, 1996... 188,029 86,821
Jul; 1, 1997.. 197,431 91,162
Jul;~r 1, 1998.. 207,302 95,720
July 1, 1999... 217,667 100,506
July 1, 2000... 228,551 105,531
Jul; 1, 2001... 239,978 110,807
July 1, 2002... 251,977 116,347
Jul; 1, 2003... 264,576 122,164
July 1, 2004... 277,805 128,272
July 1, 2005... 291,695 134,685
Jul;~r 1, 2006... 306,280 141,419
Jul; 1, 2007... 321,594 148,490
July 1, 2008... 337,673 155,915
July 1, 2009... 354,557 163,710
July 1, 2010... 372,285 171,895
Jul; 1, 2011... 390,899 180,489
July 1, 2012... 410,444 189,514
•
CITY OF SAN DIMAS
MEMORANDUM
DATE: June 23, 1994
TO: Chairman and Board Members
FROM: Donald L. Pru n Executive Dir ~'~
y ector
ORIGINATED
BY: Hertha Nissel, Finance Officer
RE: Administrative Agreement between City and
Redevelopment Agency
Board approval by minute action is requested for the Agreement
between the City of San Dimas and the San Dimas Redevelopment Agency
for Administrative services provided to the Housing Set-Aside Fund,
to reflect increased staff time for fiscal year 1993-94 and
additional code enforcement staffing for fiscal year 1994-95. (See
Attachment A & B)
r
SA
S
•
E("!L?FFMFTiT
This Agreement entered into .this 8th day of June 1993, by
and between the City of San Dimas, hereinafter referred to as
"City", and the Redevelopment Agency of the City of San Dimas,
hereinafter referred to as "Agency".
WITNESSETH
WHEREAS, the City has the personnel, equipment and facilities
required for• the operation of the Agency's Housing Set Aside Fund.
WHEREAS, the Agency is desirous of utilizing said personnel,
equipment and facilities.
NOW, THEREFORE, in consideration of the foregoing recital,
the parties hereby do agree as follows:
(1) Agency contracts with the City to provide personnel,
equipment and facilities to maintain the effective operation of the
Housing Set Aside Fund.
(2) City agrees to provide Agency with adequate personnel,
office space, supplies and equipment. (See Attachment A)
(3) City agrees to provide clerical services required for
the effective operation of the fund.
(4) This agreement may be terminated upon 30 days written
notice by either party and the anrnial charges shall be prorated.
(5) This agreement shall provide for services rendered from
July 1 through June 30, each year, payable in advance.
(6) Agency agrees to pay the City on a lump sum basis, the
amounts which are set out in Section 7. Interest charges of 7% of
the unpaid balance as of July 31 of each year.
(7) Payment schedule is as follows:
July 1, 1993 ......................... 75,000
July 1, 1994 ......................... 78,750
July 1, 1995 ......................... 82,687
July 1, 1996 ......................... 86,821
July 1, 1997 ......................... 91,162
July 1, 1998 ......................... 95,720
July 1, 1999 .........................100,506
July 1, 2000 .........................105,531
July 1, 2001 .........................110,807
July 1, 2002 .........................116,347
July 1, 2003 .........................122,164
• •
,7uly 1, 2004 .........................128,272
,7uly 1, 2005 .........................134,685
July 1, 2006 .........................141,419
July 1, 2007 .........................148,490
..Tuly 1, 2008 .........................155,915
,.TUly 1, 2009 .........................163,710
July 1, 2010 .........................171,895
,7uly 1, 2011 .........................180,489
July 1, 2012 .........................189,514
THE CITY OF SAN DIMAS
w
By
M yor
THE REDEVELOPMENT AGENCY
OF THE CITY SAN DIMAS
By
Ch it
ATTEST:
By
City Clerk
~ ~ •
a
ATTACHMENT A
Administration
Executive Director 150 hrs @ 52.73 = 7,909
City Clerk 50 hrs @ 34.80 = 1,740
Housing/R.edevelopment Coordinator 700 hrs @ 30.08 = 21,056
Finance Officer 150 hrs @ 41.90 = 6,285
Revenue Specialist -p-
Accounts Payable Clerk 50 hrs @ 17.42 = 871
SUB TOTAL 37,861
Community Development
Community Development Director 75 hrs @ 45.68 = 3,426
Senior Planner 150 hrs @ 32.80 = 4,920
SUB TOTAL 8,346
Public Works
Dir Public Work/City Engineer 75 hrs @ 51.84 = 3,888
Maintenance Superintendent 75 hrs @ 32.09 = 2,406
SUB TOTAL 6,294
TOTAL PERSONNEL 52,501
ADMINISTRATIVE & OVERHEAD (20%) 10,499
OFFICE RENT 1,000 SF @ 12.00 PSF 12,000
TOTAL EXPENDITURES 75,000